Automatically Post Cash Receipts in Dynamics GP

For a more recent article for Dynamics GP 2016 RTM and beyond please see Automatically Post Cash Receipts by Batch in Dynamics GP.

Eliminate the Bank Deposit step when posting cash receipts and have your cash receipts post directly to the Bank Reconciliation window.

1. Open the Company Setup Options window – Microsoft Dynamics GP | Tools | Setup | Company | Company | Options button
2. Mark the option “Automatically post cash receipt deposits”

3. Click OK on both windows
4. Now, when a user posts Cash Receipt transactions, there is no need to create a Deposit as the transactions will automatically appear in the Bank Reconciliation window. The records will appear with a Type of DEP for deposit.

When the “Automatically post cash receipt deposits” option is marked, all payments entered in the following windows will post directly to the Bank Reconciliation window: Cash Receipt Entry, Receivables Transaction Entry, Sales Transaction Entry, Invoice Entry windows, and on return documents in Payables Transaction Entry.

Please be advised: By using this option, each payment that is posted will create a separate record in the Bank Reconciliation window, even if you use a Batch ID.  Whereas when you use the Deposit Entry window you can combine multiple payments into one ‘deposit’ so that the total is what appears in the Bank Reconciliation window.  So this option may or may not suit your business needs.

For a more recent article for Dynamics GP 2016 RTM and beyond please see Automatically Post Cash Receipts by Batch in Dynamics GP.