Setting Up and Applying User Options in Dynamics 365 Finance & Operations

Dynamics 365 Finance & Operations offers some various color themes and element sizes to enable users to create a custom interface for themselves. The User Options page allows you to control basic features and behavior in your environment.

To begin the setup, go to the navigation bar where you will find a gear wheel icon, click on it and then select User Options.

screenshot of D365 FO

Note: Even though most customers, commentators, and consultants still call it Dynamics 365 Finance & Operations or D365FO, Microsoft now technically licenses it as Dynamics 365 Finance and Supply Chain Management.

The User Options are broken down into 4 main areas that we will review:

  • Visual
  • Preferences
  • Account
  • Workflow


With the Visual tab, you can select a color theme to apply to the system and to determine whether you’d like larger or smaller element sizes on your pages.

User options-colours


Preferences will allow you to select default values that are used every time that you open Dynamics 365 Finance and Operations. The values include the company, initial page, and default view/edit mode. The view/edit mode determines whether a page is locked for viewing or opened for editing every time that you open it. You also have the options for the language, time zone, and date, time, and number format.

User options-default preferences

The preference tab also includes several miscellaneous preferences that vary from release to release. Perhaps the most useful is to change the “Enable document handling” to YES, so you have the ability to attach notes and documents to a number of modules including sales orders, purchase orders, items, etc.

miscellaneous preferences


This section has a variety of options that control account functions, such as which account in the Active Directory it’s linked to, and how emailing and electronic signatures are controlled. Most of these settings are normally controlled by your administrator. You can also adjust your user name and other account-related options on this page.

account info

Below is an example of setting up your Electronic Signature:

electronic signature


This page allows you to control how notifications for workflow will be delivered to you. You can also use the Delegation FastTab to control exactly which workflows and what time periods you want to use to delegate your workflow tasks and approvals.

workflow options

If you’d like to learn more about applying user options in Dynamics 365 Finance and Operations, please connect with us.

Glossary of Terms for Dynamics 365 Finance & Operations Users

Do you have questions about all the different terms in D365FO? Check our glossary of the most commonly asked-about terms, with definitions and examples.

See Full Glossary

Glossary of D365 Finance & Operations Terms

See Full Glossary