Dynamics 365 Business Central Implementation Price Calculator

If you want more information, or would like one of our experts to walk through the capabilities package with you, please contact us using the form below. (To share your estimate with us, please use the "send my estimate" button above.)

The implementation timeline varies depending on the capability’s packages selected in the table above. The timeline for the Core Finance package will start at 8 weeks and other capabilities packages will add an additional 1 – 2 weeks each.

Encore will migrate your master records (Customers, Items, Vendors), GL beginning balances and summarized history, and open AR/AP. No transactional historical data will be migrated.

During this implementation, customers can expect an analysis of their Chart of Accounts, set-up, training, and a go-live for each of the capabilities package selected. 8 hours of go-live support is also included.

Below is the high-level implementation process that Encore will follow:

1. Client Signs Letter of Engagement
2. Internal Resources are Assigned to the Project
3. Client Receives Short Questionnaire
4. Project Kick-Off Meeting
5. Confirm Go-Live Date
6. Provide Project Timeline
7. Client Receives ‘How To’ Introduction Videos
8. Client Meets with Encore and Receives Master File Excel Templates
9. Client Receives Checklist to Review the Project Plan and Details of Next Steps
10. Prepare the Dynamics 365 Business Central Tenant
11. Configure the Environment
12. Import Chart of Accounts
13. Continue to Configure Environment
14. Import Master Files
15. Test System (Encore)
16. Training Session with Client
17. Test System (Client)
18. Import Opening Balances
19. Go-Live
20. Go-Live Support
21. Project Transition to Encore Care Support

For a detailed explanation of what to expect for each step, please see our Dynamics 365 Business Central Essentials Implementation Process page.

The customers accounting team will need to prepare the master file and opening balance templates, attend the kick-off meeting, attend the training sessions, and test, verify, and sign-off on the system.

Encore will create a Microsoft Teams site and invite the client to join. Only the Encore team members working on the project can access the Teams site, along with the client’s key users. The data will be uploaded and stored securely in the Teams site. Clients will only be able to log into this site with their work Active Directory account.

The data cleansing will be performed by the client. Encore will provide the client with data templates and will ensure the client is trained and comfortable filling the Excel templates with data.

The client needs to review, clean up, and validate their data. Some of the data clean up required is to have data consistency. For example, when Canada is spelled six different ways in the existing data, it needs to be cleaned up and spelled one consistent way. Another example is to ensure the journal entries balance.

Once the client uploads the completed templates in the secure team website, Encore will load this data into the configured Dynamics 365 Business Central environment. Encore will validate the number of records and spot check the data to ensure it’s loaded properly. The spot checks are documented for the client to review and approve.

For this offer, we’re only implementing the capabilities listed in the Price Calculator (with the exception of Payroll). However, after your implementation is complete, other Dynamics 365 Business Central capabilities can be added. These additional capabilities would be a separate project and would occur on a different timeline.

This depends on if the additional requirements are part of the Essentials program or not. For an additional module that’s part of the Essentials program, Encore will issue a change request to be signed and approved by the client and Encore’s team.

For additional requirements out of scope of the Essentials program, Encore will evaluate and analyze the request, then prepare a quote for the additional work and timeline. Typically, for requirements not in the Essentials program, they will be addressed in a phase two of the project, which is after go-live and the 30 day stabilization period.

Users with a Business Central Team member license can approve a workflow, as well as Business Central Full user licenses.

To enter transactions, a Business Central Full user license is required, except for sales quotes where a Team member license will be sufficient.

Yes, Payroll functionality can be added to the scope of this project. Currently Dynamics 365 Business Central doesn’t have built in Payroll functionality, therefore it would be an add-on product that would take care of the payroll functionality. Encore can help make recommendations for which payroll add-on products we have experience working with.

No, with Dynamics 365 Business Central SaaS licensing everything is included in one fee. The software, cloud hosting, and management services are combined into one price, they are not separate components. To deploy on Azure, there is no additional Azure fee.

In a Dynamics 365 Business Central license there is one production environment and three sandbox environments at no extra charge.

The Dynamics 365 Business Central license includes 80 GB of data storage capacity across the environments. Effective July 1, 2021, there will be 2GB per user for Essential licenses. There are options to purchase additional data storage if needed.

Yes, Dynamics 365 Business Central is regulatory compliant. To learn more about a national, regional, or industry-specific regulations, please see Microsoft compliance offerings.

Yes, Dynamics 365 Business Central has an audit trail and it is very robust, better protecting businesses against errors and employee theft. For example, in Business Central, users have to reverse voided transactions rather than deleting them which means there will be a valid audit trail.

For audit adjustments, customers will enter them into Dynamics 365 Business Central and post afterwards. This will adjust the imported balances to the adjusted balances.

In Dynamics 365 Business Central, there are four different levels of security: database, company, object, and record. These different levels allow you to get quite granular in what information a user has access to. In terms of permissions, there are a number of standard predefined security permission sets in Dynamics 365 Business Central. There is also the ability to change or create your own permission sets to fit your organization. For more information, please see Data Security in Business Central.

There are both major and minor updates in Dynamics 365 Business Central. The major updates happen twice a year, Release Wave 1 in the spring and Release Wave 2 in the fall. The minor updates happen monthly and contain application and platform changes, which can include regulatory updates, hot fixes, and minor enhancements. There is no annual maintenance fee required to ensure that Business Central is up to date.

This offer is different from a regular Dynamics 365 Business Central implementation in the timeline and the scope of what is offered. The intent of this offer is for the implementation process to occur in a shorter timeframe with a standardized setup and configuration. This offer also has less Dynamics 365 Business Central capabilities offered.

Yes, Encore’s Client Support Services Team provides support for Dynamics 365 Business Central through our Encore Care program. Please see our Encore Care page for more information.

Once the User Acceptance Testing is completed and the client signs off to proceed with the go-live date, there is a 30-day stabilization period with the Encore team. This stabilization period is when the Encore team working on the project is available to the client to answer any questions or issues that come up in the 30 days. Once the 30 days are complete, the client will transition to submitting support tickets through the Encore Care support team, which the client will be shown how to do. The Encore team will notify the Encore Care support team near the end of the 30-day stabilization period to set the client up with support.

Yes, there is a 30-day free trial of Dynamics 365 Business Central. Sign up for a free trial here.

Dynamics 365 Business Central New User Training Video - During this video, one of our Dynamics 365 Business Central consultants shows basic concepts and features that will help you get started and become more familiar with Business Central.

Dynamics 365 Business Central Training YouTube Playlist - This playlist has short videos to show you how to use common features and functions in Dynamics 365 Business Central.

Microsoft Learn for Dynamics 365 Business Central - There are numerous training paths you can complete to start learning or learn more about Business Central. Microsoft Learn is a free online learning platform.

Microsoft Documentation for Dynamics 365 Business Central - This documentation gives you in-depth articles about Business Central.